Risk Register

Overview

The Risk Register is the central workspace for identifying and managing project risks. It tracks each risk’s probability, cost and schedule impact, mitigation plans, and status throughout the project lifecycle. The register is organized into four collapsible sections: the main risk grid, heatmaps, Monte Carlo simulations, and burn down charts. URL: /Risk/RiskRegister/Index

Prerequisites

A project must be selected to view the Risk Register.
To add or edit risks, your account must have Full Access to the Risk module for the selected project. Accounts with Read-Only access can view risks but cannot make changes.
Risk ID Prefixes must be configured before adding risks. An administrator sets these up in Admin > Projects > Edit Project. Examples: PR-, SED-, RISK-.
Risk thresholds (Cost, Probability, and Schedule) must be configured for the project before the Add/Edit modal can be opened. If thresholds are missing, an error message appears and the modal does not open.

Risk Register Table

Status Filter

A Status multi-select dropdown appears above the grid. You can select one or more statuses to show simultaneously. The default is Active only. Changing the status filter also updates the heatmaps in the Risk Register Heatmaps section to match. Available status values:

Status	Meaning
Proposed	Risk has been identified but not yet confirmed or actively tracked
Active	Risk is confirmed and being actively monitored and mitigated
Realized (happened)	The risk event occurred: it is now an issue
Retired	Risk is no longer relevant (mitigated, expired, or no longer applicable)
Deprecated	Risk was superseded or replaced by another risk item

Grid Columns

Column	Description
Risk ID	The unique identifier assigned at creation (e.g., `PR-007`)
Title	Short descriptive name for the risk
Risk Description	Full description of the risk
Risk Register Category	The category this risk belongs to
Risk Status	Current lifecycle status
Risk Trigger Date	The date at which the risk may be triggered or is expected to materialize
WBS(s)	WBS elements associated with the risk
Impacted Work Packages	Work packages that would be affected if the risk occurs
Owner	The person responsible for monitoring and managing the risk
Assignee	The person assigned to execute the mitigation plan
Response	The planned risk response strategy
Mitigation Plan	Narrative description of the mitigation plan
Mitigation Status	Current state of the mitigation effort
Cost Impact	Estimated cost if the risk occurs
Probability	Likelihood the risk occurs (shown as a percentage)
Total Cost Exposure	Calculated: Cost Impact × Probability
Schedule Impact	Estimated schedule impact in days
Risk Rank	Numerical rank (1–5) assigned to the risk
Consequence	Narrative description of the consequence if the risk occurs
[Notebook Fields]	One column per configured notebook field for this project
Date Created	When the risk was first created
Last Updated	When the risk was most recently edited

Row Actions

Each row has four action buttons:

Button	Action
Edit (pencil icon)	Opens the Add/Edit modal pre-filled with this risk’s data
Delete (trash icon)	Deletes the risk after confirmation
History (clock icon)	Opens the history for this risk. Only visible when History Tracking is enabled in the project registry.
Process icon (gear icon)	Opens a dropdown with Rename Risk ID and Copy Risk

Above the grid:

Add a New Risk: opens the Add/Edit modal to create a new risk
Expand All Groups / Collapse All Groups: toggles all grouped rows
Clear All Filters: removes all active grid filters

Add or Edit a Risk

Click Add a New Risk in the toolbar, or click the Edit icon on any existing risk row. Both open the Add/Edit Risk modal, which contains four collapsible sections.

Validation

The following fields are required. Saving without them shows an error and the modal does not close:

Risk ID Prefix (add only)
Title
Risk Category
Risk Type
Cost Impact
Probability
Schedule Impact

General Section

Field	Description	Required
Risk ID Prefix	Select the prefix series for this risk (e.g., `PR-`). Disabled when editing.	Yes (add only)
Risk ID	Auto-populated with the next sequential ID when a prefix is selected. Disabled when editing.	:
Title	Short descriptive name for the risk	Yes
Risk Category	Classification category configured by your administrator	Yes
Risk Type	Sub-classification type	Yes
Status	Current lifecycle status. Defaults to Proposed for new risks.	Yes
Trigger Date	The date the risk may be triggered or expected to materialize	No
Risk Description	Full narrative description of the risk	No
WBS(s)	Multi-select: choose one or more WBS elements affected by this risk	No
Impacted Work Package(s)	Multi-select: choose one or more work packages that would be impacted	No
Owner	Person responsible for managing this risk	No
Assignee	Person responsible for executing the mitigation plan	No

Risk IDs are assigned sequentially at save time and cannot be manually entered on a new risk. The Risk ID and Risk ID Prefix fields are locked (disabled) when editing an existing risk. To change a Risk ID, use Rename Risk ID from the process icon menu.

Notebook Fields Section

Contains custom fields configured for your project’s risk register. Field types include text, textarea, rich text (WYSIWYG), date, radio buttons, checkboxes, dropdown, code file, and CAM. This section is empty if no notebook fields have been configured.

Mitigations & Timeline Section

Field	Description
Risk Response	The planned response strategy (e.g., Mitigate, Accept, Transfer, Avoid)
Risk Mitigation Plan	Narrative description of how this risk will be mitigated
Risk Mitigation Status	Current progress on the mitigation effort

Risk Impact Section

This section uses threshold dropdowns as a quick-entry aid: selecting a threshold range from the dropdown automatically fills the corresponding numeric field with the threshold’s boundary value. You can always override the auto-filled value manually.

Field	Description	Required
Cost Impact Thresholds	Dropdown of configured cost threshold ranges (e.g., “$0–$100K - Low”). Selecting one pre-fills Cost Impact.	No
Cost Impact ($)	The estimated cost if the risk occurs	Yes
Probability Thresholds	Dropdown of configured probability ranges (e.g., “10%–25% - Low”). Selecting one pre-fills Probability.	No
Probability (%)	The likelihood the risk occurs (0–100)	Yes
Schedule Impact Thresholds	Dropdown of configured schedule ranges (e.g., “0–30 Days - Low”). Selecting one pre-fills Schedule Impact.	No
Schedule Impact (Days)	Estimated schedule impact in days	Yes
Total Cost Exposure	Read-only. Auto-calculated: Cost Impact × Probability (as a decimal). Updates whenever Cost Impact or Probability changes.	:
Consequence	Narrative description of what happens if the risk occurs	No

Save Options

Save & Close: saves the risk and closes the modal
Save & Add Another: saves the risk, resets the form, and keeps the modal open (only available when adding a new risk, hidden when editing)

Rename a Risk ID

To assign a risk a different ID without losing any associated data:

Click the process icon (gear icon) on the risk row.
Select Rename Risk ID.
In the modal, the Existing Risk ID Prefix and Existing Risk ID are shown as read-only.
Select a New Risk ID Prefix: the New Risk ID field auto-populates with the next sequential ID for that prefix.
Optionally edit the New Risk ID manually.
Click Save & Close.

Copy a Risk

To create a new risk based on an existing one:

Click the process icon (gear icon) on the risk row.
Select Copy Risk.
In the modal:
- Select a Risk ID Prefix for the new risk; the Risk ID field auto-populates.
- Enter a Title for the new risk.
Click Copy & Close.

All data from the source risk is copied to the new risk. Edit the copy to adjust any fields as needed.

Delete a Risk

Click the Delete icon on the risk row and confirm.

Deleting a risk is permanent. All associated mitigation data, notebook entries, and simulation inputs are removed. Consider changing the status to Retired or Deprecated instead if you want to preserve history.

Risk Register Heatmaps

Click the Risk Register Heatmaps accordion to expand it. The section renders three heatmaps side by side, each plotting Probability on one axis against a risk dimension on the other axis:

Heatmap	Axes
Cost Risk	Probability × Cost Impact
Schedule Risk	Probability × Schedule Impact
Risk Ranking	Probability × Risk Rank

Each cell shows the count of risks falling in that probability/impact range. Cells are color-coded:

Green: low combined exposure
Yellow: moderate combined exposure
Red: high combined exposure

Clicking any cell filters the Risk Register grid to show only the risks in that range. To clear the filter, click Clear All Filters above the grid. The heatmaps reflect whichever statuses are currently selected in the Status filter.

If risk thresholds have not been configured for the project, the heatmaps display a message prompting your administrator to complete the threshold setup.

Risk Register Monte Carlo Simulations

Expand the Risk Register Monte Carlo Simulations accordion. This section is only shown when there is at least one risk in the project.

Running a Simulation

Set Simulation Iterations: the number of times to simulate the portfolio (must be between 10 and 50,000; default is 1,000).
Click Run Monte Carlo simulation.
A spline chart appears showing the cumulative cost distribution across all iterations. The x-axis is the simulation iteration index (0–1,000 by default); the y-axis is the total risk cost in dollars. Hover a point to see the dollar value.

The simulation runs against the risks currently visible in the grid based on the Status filter. Each iteration independently draws a random outcome for each risk (either the full Cost Impact if the random value falls within the probability, or zero).

Saving a Simulation

After running, a Simulation Title field and Save Simulation button appear below the chart.

Enter a title for this simulation run.
Click Save Simulation.

The simulation is saved and added to the Previous Simulations dropdown.

Viewing Previous Simulations

If saved simulations exist, a Previous Simulations dropdown appears at the top of the section. Select any saved simulation from the dropdown to reload its chart.

Risk Register Burn Down Charts

Expand the Risk Register Burn down charts accordion to see how risk exposure has changed over time.

This section is hidden for projects configured to hide burn down charts.

Burn Down Filters

Filter	Description
Risk ID Prefix	Filter by risk prefix series
Risk Category	Filter by category
Risk ID	Filter to a specific risk item
WBS	Filter by WBS element
Impacted Work Packages	Filter by work package
Owner	Filter by risk owner
Assignee	Filter by risk assignee

Changing any filter refreshes the charts automatically.

Charts

Two charts are displayed:

Cost Burn Down: total risk cost exposure over time
Schedule Burn Down: total schedule impact exposure over time

Saved Views

The Risk Register supports named saved views that preserve your column layout, grouping, filters, and sort settings.

When viewing a system view, changes to the grid layout are not saved. Switch to a user view to save your preferences.

Grid Features

Feature	Description
Expand/Collapse All Groups	Link above the grid. Toggles all group rows.
Clear All Filters	Button above the grid. Removes all active grid filters including heatmap-applied filters.
Column chooser	Add or hide columns including notebook field columns.
Search panel	Free-text search across all visible columns
Filter row	Per-column filter inputs; click Apply Filters to apply
Header filter	Click any column header for value-based filtering
Filter panel	Shows active filter criteria and allows clearing them
Group panel	Drag columns to add additional grouping levels
Context menu	Right-click a group row to expand or collapse it individually

Exporting

Click the Download icon in the page header and select Export as Excel. The file is saved as RiskRegister.xlsx and includes:

Sheet	Contents
Risk Register	The current grid data as displayed
Heat Map	The three heatmap tables with color coding preserved
Monte Carlo	The Monte Carlo simulation chart image (only included if a simulation chart is currently displayed)

Getting Started

Estimating

Earned Value

Reporting

Schedule

Risk

Admin

Concepts

Overview

Prerequisites

Risk Register Table

Status Filter

Grid Columns

Row Actions

Add or Edit a Risk

Validation

General Section

Notebook Fields Section

Mitigations & Timeline Section

Risk Impact Section

Save Options

Rename a Risk ID

Copy a Risk

Delete a Risk

Risk Register Heatmaps

Risk Register Monte Carlo Simulations

Running a Simulation

Saving a Simulation

Viewing Previous Simulations

Risk Register Burn Down Charts

Burn Down Filters

Charts

Saved Views

Grid Features

Exporting

​Overview

​Prerequisites

​Risk Register Table

​Status Filter

​Grid Columns

​Row Actions

​Toolbar Controls

​Add or Edit a Risk

​Validation

​General Section

​Notebook Fields Section

​Mitigations & Timeline Section

​Risk Impact Section

​Save Options

​Rename a Risk ID

​Copy a Risk

​Delete a Risk

​Risk Register Heatmaps

​Risk Register Monte Carlo Simulations

​Running a Simulation

​Saving a Simulation

​Viewing Previous Simulations

​Risk Register Burn Down Charts

​Burn Down Filters

​Charts

​Saved Views

​Grid Features

​Exporting

Overview

Prerequisites

Risk Register Table

Status Filter

Grid Columns

Row Actions

Toolbar Controls

Add or Edit a Risk

Validation

General Section

Notebook Fields Section

Mitigations & Timeline Section

Risk Impact Section

Save Options

Rename a Risk ID

Copy a Risk

Delete a Risk

Risk Register Heatmaps

Risk Register Monte Carlo Simulations

Running a Simulation

Saving a Simulation

Viewing Previous Simulations

Risk Register Burn Down Charts

Burn Down Filters

Charts

Saved Views

Grid Features

Exporting